Now Live — Accepting New Clients
QR Code Lead Capture + Automated SMS Follow-Up
CapLead turns missed in-person conversations into booked jobs. A single QR scan starts an automated 3-touch SMS sequence — you get an alert the moment a lead replies.
CapLeadSee It In Action
See CapLead in Action
Watch how a simple QR scan becomes an automated conversation that books more jobs.
Read the demo transcript
- A homeowner scans a CapLead QR code with their phone.
- An automated SMS is sent within seconds: "Thanks for stopping by — reply YES to schedule."
- The lead replies YES. CapLead logs the reply and alerts the contractor instantly.
- The CapLead dashboard updates with the new hot lead, ready to book.
391%
higher conversion when contacted within minutes
98%
SMS open rate vs 20% for email
78%
of buyers choose the first business that responds
100%
automated — zero staff required
The Conversation, End-to-End
From scan to booked — in three messages.
Touch 1 — Immediate
Today 9:41 AM
CapLead
Hey Sarah! Thanks for stopping by today. Reply YES and we'll get your estimate scheduled. — Mike @ ProRoofingLead Reply
Today 10:43 AM
Sarah Johnson
Yes please — Tuesday afternoon works for me.🔥 Hot Lead Alert
Today 11:44 AM
CapLead
🚀 NEW LEAD! Sarah Johnson replied YES and wants to book. Tap to view.How It Works
Four steps. Zero effort.
Place Your QR Code
At your job site, event table, or front desk.
Lead Scans & Opts In
They enter name and phone on your branded page.
CapLead Follows Up Automatically
3 timed SMS messages sent in their name.
Get Instant Hot Lead Alerts
When a lead replies to any follow-up, their message is forwarded to your phone instantly. Call them back while they're warm.
Your go-live timeline depends on 4 things
Onboarding accuracy
Correct EIN and legal name = no delays
Policy pages
Privacy policy + terms must be live
URL alignment
Domain must reflect your business name
A2P approval
A2P 10DLC carrier registration — we handle everything
Most of our clients are fully live and capturing leads within 3 weeks. We'll keep you updated every step of the way.
Follow-Up Sequence
Your Leads Never Go Cold
Immediate
within 5 min
First touch — highest conversion window
24 Hours
next morning
Morning follow-up — still warm and timely
72 Hours
day 3
Peak reply-rate window — data-proven sweet spot for service businesses
Timing based on Velocify and CTIA conversion research across service industries. 3 touches in 72 hours outperforms longer sequences for in-person leads.
Setup Timeline
Why Toll-Free First? Speed Without Skipping Compliance.
Every CapLead system goes through carrier verification — toll-free registration typically clears in days, not weeks, versus 2–4 weeks for local numbers. We default to toll-free so you're capturing and following up on leads fast, with the same carrier-verified deliverability. Want a local number too? Add it anytime — it runs in parallel without interrupting your toll-free system.
Days 1–3
We build your landing page, QR code, and SMS system
Days 3–8
Toll-free verification (we handle everything)
Days 7–10
You're live — automated follow-ups running 24/7
Most of our clients are fully live and capturing leads within 7-10 business days.
Monthly Reports
You'll Always Know What's Working.
Automatic monthly lead reports delivered to you, your client, and whoever else needs to see the numbers.
Every month on the 1st, CapLead sends a branded performance report covering every lead your QR system captured — total leads, SMS delivery rate, and a full CSV of every submission. The report is automatically sent to your admin email, your client's email, and any optional CC address you configure per deployment. No logging in. No manual pulls. Just proof that the system is working, in your inbox every month.
Auto-Delivered on the 1st
Leads + Delivery Rate
Admin, Client + CC Included
Dedicated Toll-Free Number, Live in Days — Not Weeks
Every client gets a dedicated toll-free number for fast, reliable delivery — typically verified and live within 7–10 business days. Want a local area-code number too? Add it anytime — most clients start with toll-free and upgrade once they're already capturing leads.
Your Monthly Lead Report — Delivered Automatically
Every month, CapLead emails you a complete list of every lead captured — name, phone, date, and follow-up status. Your list, your asset, forever.
The Problem
Leads slip through the cracks.
- You meet people every day who could become clients
- Most of them forget about you by the next morning
- Manual follow-up is inconsistent, slow, and easy to skip
- Every missed follow-up is a missed job
The CapLead Fix
Automated. Consistent. Booked.
- QR code captures leads instantly at any touchpoint
- Branded opt-in page takes 10 seconds to complete
- Automated SMS fires at your chosen time — 1hr, 24hr, 48hr
- 100% of leads get followed up. Every time.
Built For
Service pros who meet leads face-to-face.
Roofing
HVAC
Electrical
Plumbing
Landscaping
Real Estate
Insurance
Construction
Trade Shows
Why CapLead wins
What Clients Say
Real pros. Real results.
"We booked 4 estimates the first week from leads we would've forgotten about. It literally pays for itself."
Mike R.
Owner, ProRoofing
"The hot lead alerts are gold. I call back in under a minute — closing rate has doubled."
Jamie L.
HVAC Contractor
"Every open house lead now gets a text within seconds. No more chasing scribbled numbers."
Sara K.
Real Estate Agent
Built to be trusted.
Secure
Encrypted at rest & in transit
SMS Compliant
A2P 10DLC registered
Cloud Hosted
99.9% uptime
Reliable
Carrier-verified delivery
Fast Setup
Live in 7–10 days
Business Ready
Built for service pros
Pricing
Simple pricing. No surprises.
One-time setup covers everything — landing page, QR code, A2P registration, and your dedicated SMS numbers. Monthly fee covers messaging, maintenance, and support.
30-Day Lead Guarantee
Zero leads captured in 30 days? Full refund. No questions.
Try it live
Scan to see CapLead in action
Point your phone camera at the QR code to experience the exact opt-in flow your leads will see.
Starter
- Complete system build and deployment
- Branded landing page on your subdomain
- Up to 200 leads/month
- 1 dedicated toll-free number included
- QR code delivered (PNG + SVG)
- End-to-end tested before handoff
- Email support included
- Monthly lead report — emailed to you
30-day money-back guarantee
Typical go-live: 7–10 business days
Growth
- Everything in Starter
- 3-touch automated drip — 5 min, 24 hours, and 72 hours (peak conversion window)
- Proven to outperform single-touch by 3x
- A2P 10DLC registration handled for you
- Custom branded landing page
- Hot lead alert — instant reply forwarding to your phone
- SMS copy optimization
- Priority support
- Monthly lead report — you + client + CC
30-day money-back guarantee
Typical go-live: 7–10 business days
Pro
- Everything in Growth
- 1 toll-free number (live in 7-10 business days) + 1 local 10DLC number (live in 2–4 weeks, runs in parallel)
- Custom drip timing — you define it
- Up to 7 automated follow-up touches
- Multiple locations or campaigns
- Full white-label under your brand
- CRM or webhook integration
- Dedicated onboarding call
- SLA-backed support
- Custom branded monthly report
30-day money-back guarantee
Typical go-live: 7–10 business days on toll-free; local number follows in 2-4 weeks
Hot Lead Alert
+$29/month
Add instant reply forwarding to any plan. The moment a lead responds to your follow-up, their message hits your phone. Included free in Growth and Pro.
Local Number Upgrade
+$97 one-time, +$10/month
Add a local area-code number alongside your toll-free number. Your toll-free system stays live and active the entire time — the local number simply joins once its 2–4 week carrier registration completes.
Add-on Service
CapLead Managed Policy Pages
We build and host your privacy policy, terms page, and business hub on caplead.app — no domain or DNS setup required.
$247 one-time for Starter clients
Included automatically in Growth and Pro plans.
Not sure which option is right for you? Reply to your welcome email and we will advise before setup begins.
Add-on
Managed Pages
Want a cleaner URL? We'll host your opt-in page on a custom subdomain or your own domain.
Managed Pages Add-On
Available with any plan
- Custom subdomain on caplead.app — your-business.caplead.app
- Or use your own domain — connect.yourbusiness.com
- We handle all DNS configuration and SSL
Carrier-Verified Before We Send
Every number on our platform goes through the same federal carrier verification process used by enterprise SMS platforms. We don't skip it.
Setup Takes 2–4 Weeks. On Purpose.
That window is A2P 10DLC carrier compliance — the federal process that keeps your texts out of spam and your business protected. We build everything while the carriers review.
Your Audience Grows While We Verify
Your opt-in page goes live immediately. By the time your first message sends, you're launching to a list that's already waiting.
SMS platforms that skip verification skip accountability. We don't.
Onboarding Checklist
From signup to live QR in 2–4 weeks.
- 1
Kickoff call
We confirm your branding, target audience, and SMS reminder copy.
- 2
Subdomain & page build
Your branded opt-in page goes live on your subdomain.
- 3
Number + A2P provisioning
We assign your dedicated toll-free number and handle carrier compliance registration.
- 4
QR code delivery
You receive your QR code as both PNG (digital) and SVG (print). Drop it on signage, business cards, vehicle wraps — anywhere.
- 5
End-to-end test & handoff
We scan, opt in, and verify the SMS fires before going live.
Built By Empowered Solutions
A small team obsessed with one thing: making sure no lead is ever missed.
CapLead was built after watching contractors and service pros lose thousands in revenue simply because a business card ended up in the washing machine. We combine QR capture, compliant SMS automation, and instant hot-lead alerts so every conversation you have in the field turns into a real booking opportunity.
Our mission is simple: give the small operator the same follow-up firepower as a national brand — without the app, without the CRM headache, without the manual work.
FAQ
Questions, answered.
Start Capturing Every Lead Automatically.
CapLead handles the entire follow-up system for you — landing page, QR code, SMS sequence, and A2P registration. Pick a plan and we'll have you live within 2–4 weeks.
30-Day Money-Back Guarantee
Done-For-You Setup
A2P Compliant — Texts That Actually Land
30-day money-back guarantee. Setup begins within 48 hours of onboarding call.